This Privacy Policy explains how personal data are handled in connection with the 25th Conference on Biocybernetics and Biomedical Engineering (PCBBE 2027). It is provided in accordance with Article 13 of the General Data Protection Regulation (Regulation (EU) 2016/679, GDPR).
1. Who is responsible for your data
The Polish Society for Biomaterials (PSB), al. A. Mickiewicza 30, 30-059 Kraków, Poland, organises PCBBE 2027 and is the controller of the personal data of conference participants.
2. How to contact us
If you have questions about how we use your personal data, please write to pcbbe2027@agh.edu.pl or send a letter to the address above.
3. What data we collect
When you register, submit an abstract or contact us, we may ask for your name, academic degree, position, affiliation, e-mail and postal address, phone number and invoicing details. For the reduced fee, we also ask for confirmation of your student or early-career status. You may choose to tell us about dietary or accessibility needs. If you do, we use this information only to arrange catering and support during the conference.
4. Why we use your data and on what legal basis
- To handle your registration, review and publish abstracts and papers, and keep you informed about the conference. This is necessary to provide the services you signed up for (Art. 6(1)(b) GDPR).
- To issue invoices and keep financial records, as required by law (Art. 6(1)(c) GDPR).
- To report on public funding received for the conference, where this is a legal requirement (Art. 6(1)(c) GDPR) [to be confirmed].
- To take photographs and recordings during the conference and share selected ones on the website and in promotional materials. We do this because we have a legitimate interest in documenting and promoting the event (Art. 6(1)(f) GDPR).
- To let you know about future conferences, but only if you have agreed to this (Art. 6(1)(a) GDPR).
5. Who may receive your data
We pass on personal data only where the law requires it, or to service providers who work for us under data processing agreements. These are:
- the conference organising company that runs the registration and payment system (i.e. Biuro Kongresów Jordan),
- payment service providers,
- Springer Nature, the publisher of the proceedings (only for authors of accepted papers),
- our co-organiser, the Committee on Biocybernetics and Biomedical Engineering of the Polish Academy of Sciences, and funding bodies, only as far as needed to account for the funding,
- AGH University of Krakow, which hosts the website.
We never share your data with others for their own marketing, and your data stay within the European Economic Area.
6. How long we keep your data
We keep your data only as long as we need them:
- for organising the conference and settling payments and funding,
- for as long as any legal claims could arise,
- for the archiving period required by law.
Invoices and other accounting records are kept for 5 years after the end of the year in which the tax obligation arose. If we use your data on the basis of your consent, we stop when you withdraw it.
7. Your rights
You can ask us to show you the data we hold about you, correct them, delete them, limit how we use them, or send them to you in a portable format. You can also object to processing based on our legitimate interest, for example if you do not want a photograph of you to be published. If you have given consent, you can withdraw it at any time. Withdrawal does not affect what we did before. We will reply to your request within one month.
8. Complaints
If you believe that we process your data unlawfully, you can lodge a complaint with the President of the Personal Data Protection Office (Prezes Urzędu Ochrony Danych Osobowych), ul. Stawki 2, 00-193 Warsaw, Poland.
9. Do you have to give us your data?
No, but we cannot register you for the conference without them. Agreeing to receive news about future events is entirely optional.
10. Automated decisions
We do not make any decisions about you by automated means, and we do not use profiling.
11. Cookies
This website uses only cookies necessary for its proper functioning.
Last updated: 30.10.2026